Landlord Strategies to Reduce Vacancy in Sub-Six Months

A six-month plan for refilling vacant floor plates

Vacancy is the single largest destroyer of commercial real estate yield. Yet most landlords approach refilling vacant plates reactively. Here is the structured six-month playbook our team uses.

Month 0-1: Asset positioning

Professional shoot, 3D walkthrough, branded e-brochure, rental benchmarking note, target tenant list (corporate, IT/ITES, BFSI, coworking).

Month 1-3: Distribution & shortlist

Direct outreach to shortlisted occupiers, paid digital placement on commercial portals, and warm intros via the broker network. Goal: 20+ qualified site visits.

Month 3-5: Negotiate & shortlist

Parallel negotiations on top three offers; legal review of MoU; agree fit-out window and rent-free.

Month 5-6: Sign & handover

LOI, registered lease deed, security deposit, fit-out access and handover.

Done well, vacancies refill within five to six months at benchmark rentals, often with longer lock-ins than the previous tenant.